Basic information about processing of personal data of notarial deed’s parties

Data administrator
Joanna Bocianowska, prowadząca działalność gospodarczą pod firmą Joanna Bocianowska – Notariusz, z głównym miejscem wykonywana działalności w Sopocie  lok. (81-838) przy alei  Niepodległości nr 761 lok. 1.1, NIP 5871537852, REGON 360778083 (dalej Kancelaria).

Purposes of data processing
Performing notarial deeds at the request of the Client.

Legal foundations of data processing

• Notary Public Act of 14th Feb. 1991(Journal of Laws 2022, item 1799, as amended)
• Notarial Deed Contract concluded with the Notary’s Office
• your legally justified interest in protecting your data against fraud/identity theft.

Recipient of data
Entities providing the Administrator with services of accounting, IT and data archiving.

Rights connected with data processing

• the right to access personal data, to rectify, to delete or to restrict its processing
• other rights specified in the detailed information below

Detailed information about processing of personal data of notarial deed’s parties

1. Data administrator
Administratorem danych osobowych Klienta będzie Joanna Bocianowska, prowadząca działalność gospodarczą pod firmą Joanna Bocianowska – Notariusz, z głównym miejscem wykonywana działalności w Sopocie lok. (81-838) przy alei Niepodległości nr 761 lok. 1.1, NIP 5871537852, REGON 360778083 (dalej Kancelaria).
You can contact the Notary’s Office in one of the following ways:

• by mail (the address above)
• by email: kancelaria@notariusz-port.pl
• by phone (+48) 509 739 777

2. Data controller
According to the law, the Notary’s Office is not obliged to appoint the controller. Thus, one has not been appointed.

3. Purposes of data processing
The Notary’s Office shall be processing your personal data to enable you to perform notarial deeds according to the effective regulations.

4. The legal basis of processing your personal data is:
The processing is essential to:

• meet legal obligation connected with requirements specified in Notary Public Act of 14th Feb. 1991(Journal of Laws 2022, item 1799, as amended)
• fulfil a notarial deed contract conducted by you and the Notary’s Office
• purposes arising from legally justified interest and fulfilled by the administrator, that is verification of data in connection with protecting you against fraud/theft

5. The time of data storing
The Notary’s Office shall be storing your data:

• In case of performing a notarial deed for 10 years since the date of the deed in compliance with Article 90 of Notary Public Act of 14th Feb. 1991(Journal of Laws 2022, item 1799, as amended)
• In case of resignation from performing a notarial deed - for 1 year since the planned date of performing the deed.

6. Data recipients
The Notary’s Office shall give your data to the providers of services connected with processing personal data, e.g. IT services providers or the accountancy office. Such entities process data on the basis of a contract concluded with the Notary’s Office and only according to the Notary’s Office’s instructions.

7. Your rights connected with processing personal data and making automated decisions
You are granted the following rights connected with processing your personal data:
a. The right to access your personal data
b. The right to demand correction of your personal data
c. The right to demand removal of your personal data
d. The right to demand restriction of processing your personal data
e. The right to object to processing your personal data due to your particular situation - when your data is being processed because of legally justified interest of the Notary’s Office
f. The right to move your personal data, that is the right to obtain your personal data from the Notary’s Office in a structured, commonly used digital format possible to be read on a machine. You can send the data to a different administrator yourself or demand the data to be sent to a different administrator.However, the Notary’s Office shall do that only if it is technically possible. The right to move your data applies only to the data processed by the Notary’s Office on the basis of the contract concluded with you or on the basis of your consent.

In order to exercise the above rights, please contact the Notary's Office (contact details in point 1 above).

The right to withdraw consent
Because of the fact that your data is processed on the grounds of legal duties, notarial deed contract or purposes arising from legally justified interest fulfilled by the administrator and not on the basis of your consent, you do not have the right to withdraw consent. Due to a specific nature of notarial deeds, especially those documented by notarial acts, the personal data included in the content of a notarial deed cannot be deleted or updated, and their modification is possible only in the way specified in Notary Public Act. The personal data included in the notarial acts, deeds of succession certification, extract forms, copies and Repertory A cannot be deleted or moved. Objection to data processing can be reported before performing the notarial deed, which shall result in refusal of performing the deed. Objection reported after performing the notarial deed does not have any impact on gathered and registered personal data necessary to perform the deed. In other cases the right to remove data can be exercised when e.g. the data of a natural person will not be necessary any more for the purposes they were gathered. Aso, when a natural person will object to processing one’s personal data or the data will be processed against the law. The data should also be removed if it is required by a legal regulation.

The right to bring a complaint to a regulatory organ
You have a right to bring a complaint to a regulatory organ dealing with protection of personal data, that is Chief Inspector Of Personal Data Protection.